The operating system for landlords
Rentaflix brings the core work of rental management into one connected workspace: properties, tenants, rent follow-up, maintenance, documents, deadlines, and records. Less chasing, fewer scattered tools, clearer control.
Your rental operation, in one place
Properties, units, tenants, and lease records
Rent follow-up, payments, and overdue items
Maintenance requests, tasks, and deadlines
Documents, notes, and history tied to the right record
Why landlord work breaks down across tools
Tenant messages, files, and notes live in different places.
Important documents are hard to retrieve when needed.
Rent follow-up and maintenance depend on manual chasing.
There is no single view of what is pending, overdue, or next.
Tax season, inspections, and disputes create avoidable stress.
How one system changes the day to day
Create one structured record for each property, tenant, payment, document, and note.
Turn reminders, follow-ups, reviews, and recurring admin into repeatable workflows.
Capture field evidence and connect it to the right unit, task, or transaction.
Generate documents from your data and keep every output traceable.
See pending tasks, overdue items, and next actions before they become problems.
What your landlord operating system should cover
Rentaflix gives your rental business one workspace to run daily operations, automate follow-up, capture field work, generate documents, and keep every record connected.
Some modules are marked "Coming Soon" and will roll out progressively.
Standard rental management
Manage properties, buildings, units, tenants, leases, and rent workflows in one structured system with clear payment and balance tracking, including manual updates and bank-statement imports.
Document management
Store, categorize, and attach documents to properties, tenancies, tasks, and transactions so every file is easy to find later.
Document generator & templates
Create receipts, rent reminders, contracts, reports, and other documents from reusable templates and connected rental data.
Multi-user collaboration
Invite collaborators and control what each person can access based on role, responsibility, and portfolio scope.
Unit listings & applications
Publish listings from unit data, share public application links, collect applicant details, and keep documents and status changes organized.
Tenant app
Give tenants one place to receive notifications, submit service requests, access shared documents, view rent details, and use a Pay action that opens configured instructions for SEPA, mobile money, PayPal, and other methods.
Rentaflix Go
Use the mobile app on site, even with poor connectivity, to capture requests, inventories, photos, notes, bills, and meter readings, then sync back to Rentaflix.
Tenant messaging
Keep tenant conversations structured, traceable, and linked to the right tenancy instead of scattered across private inboxes.
Service requests
Collect maintenance requests, assign service providers, track status, manage follow-ups, and keep the full activity history connected to the property.
AI-assisted field capture
Capture bills and meter readings in the field. Rentaflix reads the evidence, suggests values and categories, and lets you review before saving.
Calendar
See occupancy, rent dates, reminders, maintenance tasks, and deadlines in one planning view.
External backup & sync
Copy selected documents and pictures to Google Drive, sync tenant and service-provider contacts with Google Contacts, and connect your existing email accounts so communications stay tied to the right record.
AI assistant
Use contextual assistance for repetitive work such as expense classification, tenancy preparation, document workflows, daily admin checks, and country-aware retention rule suggestions.
Short-term bookings
Manage short-term reservations alongside long-term rentals, with occupancy and guest turnover connected to the same property records.
Inventories
Document move-in and move-out inspections with structured checklists, photos, meter readings, keys, and follow-up items.
Data retention & archiving
Configure when tenant records, tenancy documents, and tenant communications move to archive, and when archived data should be purged to support retention policies such as GDPR data minimization.
Utilities & compliance
Keep operational records in order: meters, equipment, guarantees, certificates, expiries, and maintenance cycles linked to buildings and units.
Productivity & follow-up
Use tasks, reminders, provider lists, follow-ups, and daily checklists to keep routine landlord work moving without scattered notes.
Why landlords choose one operating system
Rentaflix is built for landlords who want daily control, cleaner records, and fewer disconnected tools.
Every record has a place
Properties, tenants, payments, documents, requests, and notes stay linked to the right context, so the next action is easier to find.
Tenant communication stays traceable
Requests, replies, shared documents, payment instructions, and follow-ups stay organized by tenancy, helping both sides understand what happened and what comes next.
Routine work becomes repeatable
Rent follow-up, service requests, inspections, document generation, and reminders can follow structured workflows instead of relying on memory.
Control beyond today
Keep searchable history, retention rules, access permissions, and connected archives ready for tax time, disputes, handovers, and long-term management.
From setup to controlled daily operations
Put the portfolio structure in place once, then use it to run rent, maintenance, documents, and follow-up from one workspace.
Structure the portfolio
Create the property, unit, tenant, lease, and document records that every later workflow can use.
Run the routine
Handle rent tracking, service requests, messaging, documents, reminders, field capture, and reviews from the same workspace.
Control the exceptions
Review what needs a decision, keep the audit trail clean, and stay in control of approvals, records, documents, and tenant communication.
Rentaflix Intro (English)
Rentaflix in action
Watch how daily rental work becomes connected across records, follow-up, field work, documents, and decisions.
Start free, then scale the same workspace
Keep one operating model as limits, users, storage, and advanced modules grow with your portfolio.
Free
Core structure for small portfolios: properties, tenants, records, documents, and essential rental workflows.
Basic
Higher limits for growing portfolios, with more room for users, storage, communication, and collaboration.
Standard
Advanced modules for heavier operations: tenant app, field capture, document generation, automation, and teamwork.
Questions before moving into one system
What is Rentaflix?
Rentaflix is the operating system for landlords: one connected workspace to run properties, tenants, payments, maintenance, communication, documents, field capture, and automation.
Who is Rentaflix for?
Rentaflix is designed for private landlords, family businesses, and small teams managing rentals. It is especially useful when operations become hard to control with spreadsheets.
Can I import existing data from Excel?
Yes. Rentaflix supports bulk import for buildings, units, tenants, and tenancies, so you can move core records faster. Many landlords still start with active records first, then complete older history step by step.
Can I start for free and upgrade later?
Yes. The Free plan is free forever. Most core features are already available in Free, and you can upgrade any time when you need higher limits or advanced capabilities.
What changes when I move to a paid plan?
You keep the same workspace and workflows. Paid plans mainly increase limits (units, users, storage) and progressively unlock additional capabilities.
Is the tenant app included?
The tenant app is part of the paid-plan experience. It gives tenants a place for notifications, service requests, shared documents, rent details, and Pay actions that open the configured payment instructions.
Can Rentaflix replace spreadsheets and scattered tools?
Yes. Rentaflix is designed to replace disconnected spreadsheets, folders, notes, and reminders with connected workflows, searchable records, and practical automation.
How long does setup usually take?
You can set up your first records in a short session, use bulk imports for larger existing datasets, and refine the structure over time.
Is my data secure?
Rentaflix uses secure infrastructure and structured access control to protect your rental data.
Do I need to install software?
No installation is required. Rentaflix runs fully online, so you can access your workspace from any internet-connected computer, tablet, or mobile device.
Ready to bring landlord work into one system?
Open your free account in minutes and start connecting properties, tenants, payments, documents, and follow-up in one practical workspace.